Privacy notice for Currie Football Club

Currie Football Club takes your privacy seriously. We are a “controller” of the personal information that you provide to us and this privacy notice sets out how, why and for how long we will use your personal data, as well as who it is shared with. It also explains your legal rights as a data subject and how to exercise them.

What we need from you

When you register your child as a member of Currie Football Club or renew their membership, we may ask you for some or all of the following personal information.

• Your contact details – eg. name, address, email address and phone number.
• Child’s name and date of birth – to ensure they are registered with the appropriate team.
• Safety and emergency details (for the child) – eg. Emergency contact, relevant health conditions.

If you do not provide us with all of the personal information that we need we will not be able to register your child with Currie Football Club.

Why we need your personal information

Contractual purposes

We need to collect our players’ and parents’ personal information so that we can manage their relationship with us.

We may use the parents’ personal information to:

• Communicate about match and training sessions by on-line means, mobile, etc

We may use our players’ personal information to:

• Register their membership with the representative body, SFA / SYFA, as we are obliged to do as an affiliated club in Scotland.

Legitimate purposes

We also process our players’ and parents’ personal information in pursuit of our legitimate interests to:

• Provide them with news and updates about the activity of the club, opportunities to get involved in club meets, training, general meetings or other events.
• Raise awareness of the club’s activities by capturing photos, videos, etc. We may use this for promotion, education and development purposes.
• Respond to and investigate your questions, comments, support needs, complaints or concerns.

Legal obligations

We are under a legal obligation to process certain personal information relating to our coaches and volunteers for the purposes of complying with:

• The Protection of Vulnerable Groups (Scotland) Act 2007, which requires us to check that our coaches and volunteers are able to undertake regulated work with children and vulnerable adults.

Other uses of your personal information

We may ask you if we can process your personal information for other purposes. Where we do so, we will provide you with an additional privacy notice explaining how we will use your information for these purposes.

Who we share your personal information with

When we register the child’s membership with SFA / SYFA / ESSDA / SERYFA we pass on your personal data and SFA / SYFA / ESSDA / SERYFA become a controller of their personal data. Please contact the appropriate organisation should further information be required on how they use the personal data.

We may be required to share personal information with statutory or regulatory authorities to comply with statutory obligations. Such organisations include the Health & Safety Executive, Disclosure Scotland, and Police Scotland for the purposes of safeguarding children. We may also share personal information with professional and legal advisors for the purpose of obtaining advice.

Third party suppliers with access to members’ personal data

In some special cases we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.

• This site uses Google Analytics, which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.For more information on Google Analytics cookies, see the official Google Analytics page.

Currie Football Club does not currently use third party suppliers to provide non-digital services. If in the future this does become the case any personal data use by the third party will be subject to an additional privacy notice explaining that use.

How we protect your personal information

Your personal information is accessed by the coaches of the relevant team only for the purposes set out above. It is stored by our club in [one or two sentences to explain how you store members’ personal data in paper or electronic records, and what security measures you put in place, eg. password protected documents, locked filing cabinets].

Your personal data is transferred to the SFA / SYFA by inputting it directly into a password-protected database via the official SFA / SYFA registration Web Site.

How long we keep your personal information

You have a right to:

• Change your communication preferences or restrict the processing of your personal data for specific purposes.
• Request that we correct your personal data if you believe it is inaccurate or incomplete.
• Access the personal data that we hold about you through a “subject access request”.
• Request that we delete your personal information.

You can contact us at curriefc.co.uk and/or contact your aligned team/age-group coach.

If you are dissatisfied, you have a right to raise a complaint with the Information Commissioner’s Office at www.ico.org.uk